School of Library and Information Science
Indiana University, Bloomington
Fall, 2005

L520: Bibliographic Access and Control (20941)
Tuesday, 5:45pm-8:30pm
Room: LI031
Instructor: Andrea Morrison
Office Hours: By Appointment

Syllabus is subject to revision.
Last Updated: August 12, 2005


Course Objectives

  1. To provide an introduction to the conceptual foundation of bibliographic access and control to information.
  2. To enable students to gain insights into the fundamental processes involved in creation, maintenance, and evaluation of bibliographic records and databases.
  3. To understand the role of authority work in bibliographic databases.

Texts ands Resources


Anglo-American cataloging rules. 2nd ed., 2002 rev. 2005 update. Chicago: American Library Association, 2005- (ISBN 0-8389-3556-7)

On Reserve:

Chan, Lois Mai. Cataloging and classification: an introduction. 2nd ed. New York: McGraw-Hill, 1994.

Cutter, Charles A. Cutter-Sanborn three figure author table. Swanson-Swift revision. Chicopee, Mass.: Distributed by H. R. Huntting Co., 1969. Also available at []

Dewey, Melvil. Dewey decimal classification and relative index. 21st ed. Albany, N.Y.: Forest Press, 1996.

Hagler, Ronald. The bibliographic record and information technology. 2nd ed. Chicago: American Library Association, 1997.

Maxwell, Robert L. Maxwell's guide to authority work. Chicago: American Library Association, 2002.

Maxwell, Robert L. Maxwell's handbook for AACR2R: explaining and illustrating the Anglo-American cataloguing rules and the 1993 amendments. Chicago, IL: American Library Association, 1997.

OCLC. OCLC bibliographic formats and standards. 3rd ed. Dublin, Ohio : OCLC, 2002.
Also available online at OCLC bibliographic formats and standards. []

Saye, Jerry D. Manheimer's cataloging and classification: a workbook. 4th ed., rev. and expanded. New York: Marcel Dekker, 1999.

Taylor, Arlene. The Organization of information. 2nd ed. Westport, Conn. :Libraries Unlimited, 2004. (Library and information science text series) Z666.5 .T39 2004

Taylor, Arlene. Wynar's introduction to cataloging and classification. 9th ed. Englewood, CO: Libraries Unlimited, 2000.

Other Web Resources Related to L520:

Dewey decimal classification. About Dewey []

Library of Congress homepage []

Library of Congress authorities[]

Library of Congress subject headings []

Library of Congress NACO participants' manual. 2nd ed.(140 p.) []

OCLC-MARC code lists:
   MARC code list for countries.

   MARC code list for geographic areas.

   MARC code list for languages.

OCLC homepage []

OCLC bibliographic formats and standards[]

OCLC Connexion training[]

MARC 21 concise format for authority data []

MARC 21 concise format for bibliographic data []

Barbara Tillett.What is FRBR?: A Conceptual Model for the Bibliographic Universe (2004) Chief Cataloging Policy & Support Office, Library of Congress []

Understanding MARC bibliographic: machine-readable cataloging. 7th ed. Washington, D.C.:  Library of Congress, Cataloging Distribution Service, in collaboration with Follett Software Company, 2003. GPO []

Understanding MARC authority records: machine-readable cataloging. Washington, DC: Cataloging Distribution Service, Library of Congress, c2003. []

Course Handouts

Course handouts will be provided to complement and/or supplement assigned reading. Students will be expected to have consulted these handouts in completing all assigned exercises and in preparation of the final course project.


All assignments should be typed or word processed. No hand written assignments are acceptable.

All assignments must be handed in on the dates specified in this syllabus. If you cannot hand in or deliver an assignment on the date it is due, it is your responsibility to discuss your situation with the instructors. There will be a penalty (i.e., a full letter grade lower) for work turned in after the assigned date, and this will also be applied at the discretion of the instructors. Final grades of <I> (Incomplete) may be assigned in this course after discussion with the instructors, but, depending on the circumstances, there may be a penalty applied to reduce the final grade.

Academic misconduct (e.g. plagiarism) and personal misconduct by students in this class are defined and dealt with according to the procedures in the Indiana University Code of Student Ethics.  Students found to be engaging in plagiarism, cheating, and other types of dishonesty will receive an <F> for the course. To help you recognize plagiarism, the IU Writing Center has prepared a short guide: "Plagiarism: What It is and How to Recognize and Avoid It." This is one of the few documents that actually gives you examples of what constitutes plagiarism and strategies for avoiding it. Should the need arise, it is worth referring to in any of your SLIS courses.




The SLIS faculty has adopted a set of grade definitions that students should be aware of:



Grade Point






Outstanding achievement. Student performance demonstrates full command of the course materials and evinces a high level of originality and/or creativity that far surpasses course expectations.




Excellent achievement. Student performance demonstrates thorough knowledge of the course materials and exceeds course expectations by completing all requirements in a superior manner.




Very good work. Student performance demonstrates above-average comprehension of the course materials and exceeds course expectations on all tasks as defined in the course syllabus.




Good work. Student performance meets designated course expectations, demonstrates understanding of the course materials and is at an acceptable level.




Marginal work. Student performance demonstrates incomplete understanding of course materials.




Unsatisfactory work. Student performance demonstrates incomplete and inadequate understanding of course materials












Unacceptable work. Course work performed at this level will not count toward the MLS or MIS degree. For the course to count towards the degree, the student must repeat the course with a passing grade.
















Failing. Student may continue in program only with permission of the Dean.

Assignments and Grading Weight

There are eight books on reserve at the SLIS Library to be used for the assignments. You will work with a partner for all assignments except the OCLC assignment. If you prefer to work individually, please discuss that with the instructor. Copies of all assignments will be available on this page. All assignments are to be turned in at the beginning of the class session when they are due. Because each of the assignments will be reviewed in detail in class, please make a copy of your work before turning it in. This will facilitate note taking and discussion during the in-class review. If you know beforehand that you will have to miss a class, please turn in your assignment before the scheduled due date.

For OCLC assignment, each student will spend approximately three hours working with the OCLC database. This hands-on experience constitutes Cataloging Exercise IV and consists of a programmed tutorial and a set of search queries. This exercise will not be reviewed in class and may be turned in upon completion.

Excused absences: If you have an excused absence, you will have two days in which to turn in any assignment that was due on the day that you missed class.

Unexcused absences: If you have an unexcused absence, you will have two days in which to turn in any assignment that was due on the day that you missed class. All assignments not turned in due to an unexcused absence will be treated as late assignments.

Cataloging Assignments



Descriptive cataloging (Areas 1-2): Due 9/20



Descriptive cataloging (Areas 1-2 and 4): Due 10/4



Descriptive cataloging (Areas 1-8): Due 10/25



OCLC (Individual assignment): Due 12/6



Descriptive cataloging (Areas 1-8 and access points): Due 11/8



Syndetic structure: Due 11/22



Dewey Decimal Classification: Due 12/6


Class participation



Course Project: Due 12/13



Total: 100%


All students are expected to subscribe to Autocat, a cataloging listserv. You are expected to spend at least 15 minues a week reading on your choice of topics. We will spend a little time each week discussing current issues being discussed in Autocat. To subscribe, go to:

Schedule of Lectures, Readings and Assignments

Students will be required to bring examples posted on oncourseand course handouts to class as directed - keeping a class notebook is highly recommended.

August 30 - Course organization and overview; catalog form, function and use; introduction to bibliographic description; development of cataloging codes.

Chan, Chaps. 1 and 2.
Taylor (2004), Chaps. 1, 2(p.33-40), and 3(p. 49-61).

September 6 - International Standard Bibliographic Description [ISBD]; AACR2R levels of description; optional rules; chief source of information; descriptive cataloging, areas 1 and 2: title and statement of responsibility; edition.

AACR2R, General Introduction
AACR2R, Part I, Introduction
AACR2R, Chap. 1, Rules 1.0-1.2
AACR2R, Chap. 2, Rules 2.0-2.2
Chan, Chap. 3 (pp. 49-78)

September 13 - MARC record format; descriptive cataloging, area 4: publication, distribution and date.

AACR2R, Chap. 1, Rules 1.4
AACR2R, Chap. 2, Rules 2.4
Chan, Chap. 3 (pp. 78-82) and Chap. 15 (pp. 403-412).
Understanding MARC bibliographic.[]
Taylor (2004), Chap. 4 (pp. 72-78).

September 20 - Descriptive cataloging, areas 5 and 6: physical description; series.
OCLC introduction.
(Ex. 1 Due)

AACR2R, Chap. 1, Rules 1.5-1.6
AACR2R, Chap. 2, Rules 2.5-2.6
Chan, Chap. 3 (pp. 82-92).

September 27 - Descriptive cataloging, areas 7 and 8: notes; standard number; note area in MARC fields. MARC record format (fixed fields).

AACR2R, Chap. 1, Rules 1.7-1.11
AACR2R, Chap. 2, Rules 2.7-2.11
Chan, Chap. 3 (pp. 92-99).

October 4 - Main entry and added entry; choice of access points.
(Ex. II Due)

AACR2R, Part II, Introduction
AACR2R, Chap. 21, Rules 21.0-21.15 and 21.24-21.39
Chan, Chap. 4 (pp. 107-122).
Taylor (2000), Chap. 6 (pp. 173-186).

October 11 - Form of personal names in main and added entries.

AACR2R, Chap. 22, Rules 22.1-22.20
Taylor (2000), Chap. 7 (pp. 201-216).
Understanding MARC authority records

Oct 18 - No Class

October 25 - Authority control; authority control for personal names; MARC authority record format; program for cooperative cataloging.
(Ex. III Due)

AACR2R, Chap. 22, Rules 22.1-22.20
AACR2R, Chap. 26, Rules 26.1-26.2
Chan, Chap. 5 (pp. 123-134)
Taylor (2000), Chap. 18 (pp. 419-426)

November 1 - Syndetic structure; syndetic structure for personal names.

Chan, Chap. 6 (pp. 145-148).
Taylor (2000), Chap. 7 (pp. 251-255)

November 8 - Corporate names; authority control for corporate names; syndetic structure for corporate names.
(Ex. V Due)

AACR2R, Chap. 24, Rules 24.1-24.27 (pp. 441-479)

AACR2R, Chap. 26, Rules 26.3 (pp. 549-557).
Chan, Chap. 5 and 6 (pp. 135-141, 145-149).
Taylor, Chap. 7 (pp. 223-239).

November 15 - Subject analysis and access; Dewey decimal classification.

Chan, Chap 7 (pp. 155-169).
Chan, Chap. 11 and 12 (pp. 259-267, 269-301).
Taylor (2000), Chap.8, 9, and 10 (pp. 265-280)

November 22 -  Dewey decimal classification, continued; DDC schedules and tables;
Cutter numbers.

(Ex. VI Due)

Chan, Chap. 12 (pp. 314-325)
Taylor (2000), Chap. 10 (pp. 282-299)
Taylor (2000), Chap. 12 (pp. 324-331)
Taylor (2000), Chap. 16 (pp. 388-398)

November 29- Subject headings; subject authority control; syndetic structure for subject headings; LC Classification Web; introduction to LCSH.
(Ex. VII Due)

Chan, Chap. 8 (pp. 171-209).
Taylor (2000), Chap. 14 and 15; Chap. 18 (pp. 426-431).

December 6 - Metadata (guest speaker); current cataloging issues.

(Ex. IV Due)

Understand metadata. Bethesda, MD: National Information Standards Organization, 2004. []

Weibel, S. (1997).The Dublin Core: A simple content description model for electronic resources. Bulletin of the American Society for Information Science, 24 (1), 9-11. []

Levy, David M. (1995). Cataloging in the digital order. Paper presented at: Digital Libraries '95, Austin, Texas, June 1995. []

Gorman, Michael (2003). The corruption of cataloging. []

December 13 (Thursday) - (Course Project Due)
The Course Project is to be turned in the L520 box placed at the SLIS administration office (LI 011F) no later than 5PM.